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definitions organisation
exam offences
investigations penalties exam results
PREAMBLE
Senate
is empowered by section 6, subsection 4 of Degree No. 13 of 1986 to make
Regulations for the purpose of exercising any functions conferred on it.
A.
DEFINITIONS
1. Examination : Means any examinations required by the Senate in a programme
of students to which these regulations apply. 2.
Session: Means any academic year of two or three semesters as determined
by the Senate.
3.
Semester: Means the subdivision of the session/year of study into tow
or three sections. A semester normally should last about 18 weeks (including
registration, teaching and examination periods) provided that not less
than 15 weeks each are actually devoted to teaching during the first and
second semesters and 10-12 weeks during the long vacation semester.
4.
Year of Study: Means the total aggregate of years of studies undertaken
by the student which together form a first degree course.
5.
Course Unit: Means (a) a measure of work load which it describes the student-teacher
contact hours per week per semester e.g. one credit unit is equal to one
hour lecture or tutorial etc. week per semester; (b) a measure of course
weighing the total number of contact hours per week semester determines
the weighing.
6.
Grade Point (GP): Means the actual percentage raw score for a given course
converted into a letter grade and a grade point as indicated in Section
D4.
7.
Grade Point Average (GPA): Means the average weighted grade point as earned
in the courses taken during a semester. The GPA is obtained by multiplying
the GP attained in each course by the number of credit units assigned
to the course, summing these up and dividing by the total number taken
in the semester.
8.
Cumulative Grade Point Average (CGPA): Means the up-to-date mean of the
grade points earned by the student in a programme of student. It is an
indication of the student’s overall performance at any point in
the programme of study. This is obtained by totally grade points multiplied
by the respective credit units for all semesters to date and dividing
by the number of credit units completed.
9.
Probation: Means a status granted to a student whose academic performance
as measured by the CGPA falls below one in a classified degree at the
end of any year of study.
NB: Notwithstanding any provisions to the contrary in these regulations,
the Senate reserves to itself the power to decide any case on the basis
of what appears to it to be fair and just in the circumstances of the
case, and to approve examination results in spite of any breach of these
regulations, if the Senate is satisfied that the said bread has not substantially
affected the examination results.
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B.
THE ORGANISATION OF EXAMINATION
1.
University examinations shall be held during the semester in which the
course ends and all candidates who are required to pass an examination
in any subject or subjects shall sit for the course examination in the
subject or subjects.
2.
University examinations shall be held at the places and time specified
by the Examinations Time Table Committee. Examinations shall be held all
days of the week except Sunday s and Public Holidays and where necessary
there shall be three sessions a day and a candidate shall not be required
to take more than two papers in one day.
3.
Where a candidate fails to appear for an examination, the case shall be
reported to Senate appropriately.
4.
30 minutes to be commencement of the paper, the student shall be expected
to be in the examination hall.
5.
It shall be the duty of the invigilator to invite candidates into the
examination hall while ensuring that no unauthorized materials are introduced
into the examination hall.
6.
A student may be admitted up to 45 minutes after the start of the examination,
but he shall be allowed extra time. It a student arrives later than 45
minutes after the start of the examination, an invigilator may, at his
discretion, admit him if he is satisfied that the student had good reason
for his lateness. The invigilator shall report the circumstance to the
School Examination Officer who shall advise the School Board of examiners,
which shall decide whether to accept the student’s paper.
7.
A student may be permitted by any invigilator to leave the examination
room during the course of the examination provided that:
(a)
No student shall normally be allowed to leave during the first hour or
the last fifteen minutes of the examination.
(b)
A student who leave the examination hall shall not be readmitted unless
throughout the period of his absence he has been continually under the
supervision of an invigilator or assistant invigilator.
(c)
A student must hand over his script to the invigilator before leaving
if he does not intend to return.
8.
Before opening up the parcel containing question papers, the invigilator
must hold up the parcel to assure candidates that the parcel has not been
tampered with.
9.
The invigilator must ensure that candidates sign both attendance slips
and attendance sheets before the end of the paper.
10.
The duty of the invigilator among others, is to ensure proper conduct
of the examination.
11.
At the end of the examination, a candidate shall hand-in his script personally
to the invigilator before leaving the examination hall.
12.
Where, for any reason, a candidate must leave the examination hall before
the conclusion of his paper, the Chief Invigilator shall ensure that the
candidate is accompanies by one of the Invigilator.
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C.
Examination Offences
1. During an examination, no student shall speak to any other student
except to the invigilator or make any noise or disturbance.
2.
No book, printed paper or written document or unauthorized aid may be
taken into an examination room by any student, except as may be stated
in the rubrics of any exam paper.
3.
A student must not during an examination directly or indirectly give assistance
to any other student or permit any other student to copy fsrom or otherwise
use his papers. Similarly, a student must not directly accept assistance
from any other student or use any other student’s papers.
4.
The use of scrap of paper is not permitted. All rough work must be done
in answer book and crossed neatly or in supplementary answer book which
must be submitted to the invigilator. Except for the printed question
paper a student may not remove from the room or mutilate any paper or
other material supplied.
5.
Examination leakage at any stage constitutes an examination malpractice.
6.
Impersonation at examination constitutes an examination malpractice.
7.
A candidate shall not eat, chew, smoke or drink any thing during an examination.
8.
In the case of an alleged examination malpractice, a candidate who:
(I)
refuses to cooperate with either Invigilator or the Invigilator Panel
and or
(II) Destroys any evidence that may help in the investigation of examination
malpractice shall be deemed to have committed an examination malpractice.
9.
Where a candidate was found to be a vital witness and he refuses to cooperate,
his refusal constitute an examination malpractice.
10.
Plagiarism in any form shall constitute an examination malpractice.
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D.
PROCEDURE FOR INVESTIGATION OF EXAMINATION OFFENCES
1.
Where a candidate is suspected to have contravened any of section C1-C10
of this regulations, the invigilator must get the necessary witnesses
and exhibits and inform the candidate of his alleged offence and request
him to write a report immediately. The invigilator should however allow
the candidate to complete his examination.
2.
The invigilator has to submit a written report on the alleged malpractice
to the School Examination Officer immediately.
3.
The Vice-Chancellor shall be informed, by the Dean of the School, of the
case of the examination malpractice within 24 hours. Meanwhile, the Dean
must set up a panel to investigate the case immediately.
4.
Where the Dean of a School has reason to believe that a paper has been
leaked before the examination, he may:
(a)
Order the suspension of that particular examination after due consultations
with the Head of Department and the Vice-Chancellor.
(b)
Set up a panel to investigate the case.
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E.
PENALTIES FOR EXAMINATION MALPRACTICE
If
any student is suspected to have infringed any of the provisions of Section
C1-C10 of the Regulations, the Senate may, without projudice to any other
provision in the Statue apply any of the following disciplinary measures:
(1) Warning
(2) Cancellation of the Paper
(3) Suspension for a specified period
(4) Expulsion
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F.
DETERMINATION OF EXAMINATION RESULTS
1.
The proportion of marks for continuous assessment and end of course examination
shall be the ratio of 30%: 70%
2.
No candidate shall be eligible for end of course examination, unless he
has 70% class attendance.
3.
A candidate shall be deemed to have passed an examination if he has obtained
a mark of not less than 40%.
4.
Grading of marks obtained shall be as follows:
LETTERS
GRADE MARK GRADE POINTS
A 70-100 5
B 60-69 4
C 50-59 3
D 45-49 2
E 40-44 1
F 0-39 0
5.
A student who is absent from any examination shall bne deemed to have
failed the course unit missed unless allowed by Senate through the recommendation
of School Board on Medical grounds certified by the Director, University
Health Centre and the course unit shall not be included in calculation
GPA for that period.
6.
The Cumulative Grade Point Average (CGPA) shall be used to determine the
class of Degree to be award as follows:
CLASS
OF DEGREE CGPA
1st Class 4.50-5.00
2nd Class Upper 3.50-4.49
2nd Class Lower 2.40-3.49
3rd Class 1.50-2.39
Pass 1.00-1.49
7.
A candidate whose cumulative Grade Point Average in one session is less
than 1.00 shall be placed on probation for one academic year and shall
be informed accordingly.
8.
A candidate whose Cumulative Grade Point Average is below 1.00 at the
end of a particular period of probation shall be required to withdraw
from the programme of study.
9.
Result may be release to students by the Head of Department after consideration
by the Board, but such results shall be subject to Senate approval.
10.
Academic Transcript may be released, on request by the Academic Secretary,
verified by the Head of Department.
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